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Planning & Buying
Merchandise Planner→Allocation Analyst→Assortment Planner→Range Planning Coordinator→
Ecommerce & Digital
Ecommerce Coordinator→Online Trading Coordinator→Shopify Operations Manager→CRM Specialist→Digital Marketing Assistant→
Logistics & Supply Chain
Logistics Coordinator→Supply Chain Analyst→Production Coordinator→Factory Communications Specialist→Wholesale Coordinator→
Finance & Data
Accountant→Financial Analyst→Data Analyst→Accounts Payable→Accounts Receivable→
Customer Care & Retail Ops
Customer Service Representative→Wholesale Customer Service→Order Processing Specialist→Retail Operations Support→
Specialist & Senior
Operations Manager→Category Manager→Project Manager→CRM/Data Engineering Specialist→
Design & Product
Design AssistantProduct Development CoordinatorSampling & Fit CoordinatorTech Pack AdministratorArtwork & Print Coordinator
Build Your Team›Operations & Logistics›Operations Coordinator

Operations Coordinator

An operations coordinator who handles the detail that keeps the business running — trackers updated, suppliers chased and nothing left sitting in someone's inbox. Ours arrive trained through the Adminworks Academy and personally vetted by our founders, and they join your team as exactly that: your team.

Team

Operations & Logistics

Seniority

Junior to mid

Best fit

Small businesses with many moving parts

Timing

Trackers and SOPs in order within the first month

Salary

AU$26-34k pa

What they can own.

01

Works in

Google Workspace, Microsoft 365, Asana, Trello, Monday, Shopify, Xero, Excel

What good looks like

01

Statement

Fewer dropped balls, and managers with time for the bigger work.

Why offshore works

Operations coordination happens in shared trackers, inboxes and tools. It needs organisation, not a seat in the office.

Brief to first day, without the drag

Nothing waits for the step before it to finish, so your new team member can start as soon as they're ready, not when the paperwork catches up.

Week 1
Week 2
Week 3
Week 4
First day
01
Brief
02
Shortlist
03
Interview
04
Hire
01
Brief

We scope the role with you, in line with your organisation’s values and culture, and align on a budget.

02
Shortlist

We source, screen and interview, then send only the candidates we’d endorse, each aligned to your brief.

03
Interview

You meet the shortlist and choose who joins your team. We set the interviews up around your diary.

04
Hire

You choose the candidate, we onboard them to our platform and get their equipment ready. We formally connect them with you to set up system access ahead of their first day.

Phases overlap
Depending on how quick you need to move, the process usually takes 2-4 weeks.

Small balls get dropped when everyone is busy. We put someone on catching them.

The Adminworks standard - Operations Coordinator

Common questions

What does a typical week look like?

Trackers, supplier follow-ups, SOP updates and a weekly report, plus whatever comes up.

Is this a junior role?

It suits someone early to mid-career who is organised and quick to learn.

Can they step into customer issues?

Yes, when needed and within your guidelines.

More in this team.

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Accounts Payable
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Processes supplier invoices and payment runs so nothing slips past its due date.
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Chases invoices, applies payments and keeps debtor days from creeping up.
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Artwork & Print Coordinator
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Runs artwork files, colour approvals and strike-offs between design and the printer.
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Bookkeeper
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Selects the range, negotiates with suppliers and lands it on time at the right cost.
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Buyer's Admin Assistant
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Raises POs, chases suppliers and sets up product so the buyer can focus on the range.
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Creative Media Support
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Customer Service Manager
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Builds and leads the service team: rosters, standards, metrics and escalations.
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Customer Service & Marketplace Manager
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Runs customer care and marketplace accounts together, to one service standard.
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Customer Service & Operations Specialist
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Covers customer service and back-office operations, fixing problems at both ends.
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Customer Service Representative
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Answers customer enquiries across email, chat and social, within your response targets.
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Data Analyst
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Builds the reporting layer so trade, stock and customer numbers sit in one view.
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Forecasts demand by SKU and channel so buying and production can commit with confidence.
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Design Assistant
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Executes the marketing calendar: scheduling, assets, listings and campaign reporting.
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Ecommerce Coordinator
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Runs the site day to day: uploads, merchandising, promotions and QA before launch.
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Ecommerce Inventory & Merchandising Specialist
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Keeps online stock accurate and collections merchandised so customers find what is in stock.
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Ecommerce Manager
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Runs the online store end to end: trading calendar, conversion and the team behind it.
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Keeps ERP and CRM users, workflows, data and integrations clean and working.
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Executive Assistant
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Runs the diary, inbox and follow-ups so a founder gets their week back.
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Inventory & Purchasing Support
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Suggests reorders, raises POs and matches receipts so stock stays right.
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IT Support Specialist
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Logistics Coordinator
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Logistics Manager
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Prepares quotes, updates the CRM and processes orders so sales can sell.
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Books fit sessions, records comments and tracks every sample in and out.
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Wholesale Coordinator
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Runs the wholesale order book from linesheet through to delivery window.
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Handles stockist questions on orders, deliveries and claims so sales can sell.
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Wholesale Manager
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